Manage members and roles - Relaticle  

    [Workspace & billing](https://relaticle.com/help/workspace)

 Manage members and roles 
==========================

What Administrators, Editors, and Viewers can each do, plus invitations, join links, and removing members.

 Updated September 1, 2026

 Membership is managed on **Workspace Settings**. Click your workspace name at the top of the sidebar to reach it, then click the **Members** tab. Invitations, roles, and removals all live there. **Invite people** sends the invites. **Members** below it lists everyone with access, whether they have joined or not.

[](#a-recent-change-to-administrator-access "Permalink")A recent change to Administrator access
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Administrators can now invite people, revoke invitations, and change member roles. They could not before. Check your **Members** list if you granted that role earlier, because everyone holding it gained those abilities.

[](#the-three-roles "Permalink")The three roles
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|  | Administrator | Editor | Viewer |
|---|---|---|---|
| View records | Yes | Yes | Yes |
| Create and update records | Yes | Yes | No |
| Delete and restore records | Yes | Yes | No |
| **Force delete** records (permanent) | Yes | No | No |
| Invite, revoke, and change member roles | Yes | No | No |

Administrators manage members alongside working with records, but a few things stay with the **workspace owner** alone, whatever anyone's role: promoting someone *to* Administrator, renaming or deleting the workspace, and the **Custom Fields** page and billing.

The owner isn't a role you assign. Whoever owns the workspace always appears with an **Owner** badge, has no role to change, and can't leave or be removed.

[](#invitations "Permalink")Invitations
---------------------------------------

Click **Invite team members** to send up to 10 invites at once. Paste the email addresses separated by a comma, a space, or a new line, pick the role they all join with, then send.

An invited person joins the **Members** list straight away, above everyone who has accepted, marked **Invite pending** with the role they will get and how long the invite has left. Its actions menu offers:

- **Resend** the email.
- **Revoke** the invitation.

An invite lasts 7 days. After that the row reads **Invite expired**, and **Resend** issues a fresh one.

![The Members list showing an invited email marked Invite pending above the people who have joined](/help-assets/workspace/manage-members-and-roles-1.png)

[](#the-workspace-link "Permalink")The workspace link
-----------------------------------------------------

**Invite link**, next to **Invite team members**, holds a single link anyone can join with. Copy it to share directly, and set the role people get when they join with it, Editor by default. The role saves as soon as you pick it. The link lasts 7 days and can grant Editor or Viewer. Administrators are invited by email, so the person is always named.

Two controls sit under it:

- **Generate a new link** replaces the link if the current one leaked. The old one stops working right away.
- **Turn off the link** removes it entirely, leaving email invitations as the only way in. Turning it back on issues a different link, so the one you turned off stays dead.

[](#changing-and-removing-members "Permalink")Changing and removing members
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Each person's role sits next to their name, and the actions menu at the end of the row changes it. **Change role** switches them between Administrator, Editor, and Viewer. **Remove** takes a member out of the workspace: their records stay, they lose access. Any member but the owner can **Leave** the workspace themselves; the owner has no **Leave** action.

The list is searchable by name or email address, so a long roster stays workable.

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