Choose who sees your email - Relaticle  

    [Email & calendar](https://relaticle.com/help/email-and-calendar)

 Choose who sees your email 
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Pick how much of your synced email your workspace can see, from nothing to the full message, as a default or for one email at a time.

 Updated October 5, 2026

 You control how much of your synced email your workspace sees. Set one level as your default, then change it for any single email. You always see your own email in full.

[](#the-four-sharing-levels "Permalink")The four sharing levels
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| Level | What your workspace sees |
|---|---|
| **Private** | Nothing. Only you can see the email. |
| **Metadata only** | The participants and the time. |
| **Subject line and metadata** | The subject line, the participants, and the time. |
| **Full access** | The body, the subject line, and the attachments. |

A new workspace starts on **Metadata only**. Teammates see that you were in touch with a person or company, and not what was said.

[](#set-your-default "Permalink")Set your default
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1. Open **Workspace Settings**, then **Email and Calendar**.
2. Open the menu on your connected account and click **Manage**.
3. Open the **Sharing** tab.
4. Pick a level, or **Use workspace default** to follow what your admins set.
5. Click **Save changes**.

Your default applies to all your mailboxes. It also updates the email you have already synced, except any email you changed individually. Choosing **Full access** asks you to type a confirmation first, because it shares the body of every email that follows your default.

[](#change-one-email "Permalink")Change one email
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1. Open the email on a record's **Emails** tab.
2. Click **Sharing**.
3. Under **Who can see this email?**, pick a level.
4. Click **Save**.

![The Sharing settings dialog for one email, with the four sharing levels and a Share with specific teammates section](/help-assets/email-and-calendar/choose-who-sees-your-email-1.png)

[](#share-one-email-with-specific-teammates "Permalink")Share one email with specific teammates
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In the same **Sharing** dialog, use **Share with specific teammates** to give named people more than the level above allows. Click **Add teammate**, choose the **Teammate**, and set their **Access level**.

[](#keep-some-senders-out-of-a-mailbox "Permalink")Keep some senders out of a mailbox
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Open your account's **Manage** menu and the **Mailbox-only blocklist** tab. Add addresses or domains under **Blocked addresses and domains**. Email from them stops appearing in that mailbox, and your other connected accounts are not affected.

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