Every field has a Settings section that controls where it shows up and how it behaves. Open the field from the Custom Fields page to change them; changes apply to the whole workspace immediately.
Visibility
| Setting | What it does |
|---|---|
| Visible in List | Adds the field as a column on the record type's list page |
| Visible in View | Shows the field on the record's detail page |
| Toggleable Hidden | Keeps the list column available but hidden until someone enables it from the list's column toggle |
A field that's off in both places still exists on the create/edit form. Use this for data you capture but don't need to see day-to-day.
Search, filters, and sorting
- Searchable lets the list's search box match this field's values.
- Filters appear automatically for choice fields: Select, Multi Select, Radio, Checkbox List, Toggle Buttons, Tags Input, and Record fields all get a filter on their list page. Text, number, and date fields don't.
- Sorting works on text, number, currency, and date columns. Multi-value and contact-type columns (emails, phones, links) don't sort.
Data shape
| Setting | What it does |
|---|---|
| Allow Multiple Values | Lets one record hold several values (with a cap you set, up to 20) |
| Unique Per Entity Type | No two records of this type can share a value; this is how Domains and Emails prevent duplicates |
| Encrypted | Stores values encrypted at rest; encrypted fields can't be sorted |
| Enable Color Options | For Select and Tags fields; gives each option a colour, shown as badges in lists and on the board |